If you're new to Outreach.io and still figuring out how to compose bulk emails, don’t worry—you’re in the right place.
Composing emails in Outreach.io isn’t as complicated as it may seem, but if you’re unsure of where to start, you could be missing out on bulk email composition.
It allows you to send personalized emails to multiple recipients without the hassle of repeating the same process repeatedly.
In this blog:
- I’ll walk you through the basics of composing emails in Outreach.io.
- You’ll learn 3 easy ways to compose emails—whether from a prospect’s profile, list view, or using the quick action toolbar.
- I'll also explain how to use the Bulk Compose feature to send multiple emails at once, along with tips to ensure your emails have high deliverability.
By the end of this blog, you’ll know how to use Outreach.io’s powerful email features to streamline your outreach efforts.
Let’s get started!
What Are The Basics Of Composing Emails in Outreach?
Writing emails in Outreach.io is easy and helps you send many emails quickly while keeping them personal. Here’s how it works:
- Templates: You can use a ready-made email or create your own. Each email can still feel personal because you can add the person’s name or company automatically.
- Subject Lines: Outreach lets you test two different subject lines to see which one works better. This helps you get more people to open your emails.
- Email Body: You can add personal details like the person’s name or company in the email. Even if you send many emails, each one feels unique.
- Bulk Sending: You can send many emails at once, but each email still looks personalized. This saves a lot of time.
- Scheduling: You can choose the best time to send your emails so they arrive when people are more likely to read them.
- Tracking: After sending, you can see who opened the email, clicked links, or replied. This helps you know how well your emails are working.
With these features, Outreach makes it easy for you to send personalized emails and manage large campaigns.
🔥 2X Your Outreach Pipeline Now!
Here are the Steps to Compose Emails in Outreach.
Composing emails in Outreach can be done in a few different ways, depending on where you are in the platform.
There are a few ways to compose a single email from within Outreach:
From the Prospect Profile
If you are already viewing a specific prospect’s profile, composing an email is simple. Here's how:
- Open the prospect’s profile in Outreach.
- Look for the email icon or the prospect’s email address.
- Click on it, and you’ll be taken to the email composition screen.
- Write your message and hit send.
This method is great if you are focusing on one prospect at a time and want to personalize each email.
From the Prospect List View
Now, if you need to email multiple prospects at once, the list view will save you time. Here's how to use it:
- Navigate to the prospect list view in Outreach.
- Find the email icon next to the prospects you want to email or click the More Options icon (the three dots).
- Select 'Send Email' from the dropdown.
- Write your email and send it to all selected prospects.
This method is useful when you need to send emails to several prospects but want to customize each message individually.
Using the Quick Action Toolbar
Sometimes, you don’t want to navigate through profiles. That’s where the Quick Action Toolbar comes in handy. Here’s how to use it:
- Click the envelope icon in the toolbar at the top of the page.
- Manually enter the recipient’s email address (since it won't auto-populate from the Quick Action toolbar).
- Compose your email and send it off.
This is perfect when you’re multitasking and need to send an email quickly without searching for a prospect’s profile.
What Is Bulk Email Compose In Outreach?
Bulk Email Compose in Outreach allows you to send personalized emails to multiple prospects at once, without losing the individual touch.
It’s designed to help you reach out to a larger group of people, while still making each message feel unique to the recipient.
However, it’s not like sending a sequence. Bulk Compose is a one-time email blast, and each prospect receives their own email without seeing who else you’re contacting.
Important Notes:
- If any prospects have opted out, they won’t receive the email, but it will still be sent to the others.
- Best for fewer than 50 prospects; otherwise, consider using a sequence for better management.
How to Use Bulk Compose Emails in Outreach
Outreach also offers a Bulk Compose feature. This allows you to send personalized emails to a large group of prospects in one go.
Here’s how it works:
- Go to the Prospect List View and search or filter for the prospects you want to email.
- Select the prospects by clicking on them.
- Click the More Options icon (three dots) and select 'Bulk Compose.'
Task sidebar open for 'Adarsh,' showing an email task
- Write your email, and click 'Send All.'
Each email will be personalized with the prospect’s information, and they won’t see the other recipients.
If any prospects have opted out of receiving emails, the workflow will skip them automatically.
Important Notes:
- You can't send emails to prospects who have opted out.
- Attachments are limited to 5 MB.
- Bulk Compose works well for a large number of prospects, but if you're emailing more than 50, consider adding them to a sequence for better tracking.
🔥 2X Your Outreach Pipeline Now!
What’s The Difference Between Bulk Compose And Sequenced Emails?
Here’s a simple comparison table to help you understand the differences between Bulk Compose and Sequenced Emails more clearly:
While you’re checking your email list, let SendSure solve the bigger problem: Outreach email deliverability.
How You Can Improve Your Bulk Email Deliverability and See Better Results
SendSure is made to improve your email strategy and make sure your emails go straight to the inbox, not the spam folder.
On top of that, SendSure is the only solution that supports domain rotation within Outreach.io and SalesLoft.
Why This Matters to You?
If you’re new to sending bulk emails, you might be having problems with emails going to the spam folder. This is a common issue in Outreach.io.
SendSure fixes this by changing how your emails are sent and making sure they reach real, working inboxes.
It Offers a Simple Two-Step Solution:
- Domain Rotation: SendSure sends your emails from different domains. This reduces the chance that spam filters will block your main domain.
- Email Verification: SendSure also checks every email address on your list. It makes sure you’re only sending emails to active inboxes. This lowers your bounce rate, improves your sender score, and helps more people see and read your emails.
Conclusion
Composing effective emails is a significant first step in reaching your audience, but for Outreach.io users, the bigger challenge lies in ensuring those emails land in the right inbox.
Improve your Outreach.io deliverability and get more out of your emails, schedule a free consultation today and learn how you can improve your results with a better deliverability strategy.
