If you just started using Outreach and can’t figure out how to add your email signature, you’re not alone. Setting it up can feel tricky, especially if it’s your first time doing it here.
The thing is, your email signature matters. It’s not just about looking professional – it helps make your emails feel more personal.
If you skip it or don’t do it right, you might miss out on building trust with the people you contact.
In this blog:
- I’ll show you 6 simple steps to add your email signature without any hassle.
- You’ll also learn how to tweak the unsubscribe link to keep everything aligned.
- And I’ll cover common mistakes to avoid so you get it right the first time.
Here are quick steps to change email signatures in outreach:
- Log in to Outreach
- Go to Personal Settings
- Choose Your Mailbox
- Type Your Signature
- Add Images and Style It
- Save Your Changes
Stick with me, and by the end, you’ll have a neat, personalized signature ready to go. Trust me, once you get this set up, you’ll feel more confident sending every email. Let’s get started—it’s easier than it looks!
Let’s get started!
6 Steps to Add Email Signature in Outreach.io
Let’s walk through the simple steps to set it up.
Step 1: Log in to Outreach
First, you need to log in to your Outreach account. Once you’re in, take a moment to familiarize yourself with the layout. This will make the following steps easier.
Step 2: Navigate to Personal Settings
Next, look for your initials in the bottom left corner of the navigation sidebar. Clicking on it will reveal a menu. From here, select Personal Settings.
This is where you can customize your profile and set your email signature.
Step 3: Select Your Mailbox
Under the Mailboxes section, choose the mailbox where you want to add your signature. This is important because different mailboxes can have different signatures.
Step 4: Input Your Signature
Now, it’s time to enter your signature. Simply type it into the Signature field. Keep in mind that while you might want to copy and paste some content, this can cause formatting issues. It’s best to enter your text manually to avoid any errors.
Note: As per CAN-SPAM guidelines, you are required to include a physical address in your unsolicited emails. We strongly recommend you place this in your signature to ensure it is included in every email sent.
Step 5: Add Images and Format Your Signature
If you’d like to include images, use the image uploader icon in the toolbar at the bottom of the signature container.
You can also adjust the formatting to make it look professional. Remember, the maximum size for your email—including your signature, images, and text—should not exceed 65 KB, so keep it concise.
Step 6: Save Your Signature
Once you’re happy with how your signature looks, make sure to click Save. Your signature will then be automatically added to every email you send from Outreach.io, including group emails, single emails, and emails sent in a sequence.
How To Customize the Unsubscribe Signature Link
Here’s how you can customize your signature link:
- Follow the same steps to step 4. Go to “Show advanced settings”
- Go to the unsubscribe signature link, write the unsubscribe message, and add the link.
- Don’t forget to save your changes!
5 Common Mistakes When Updating an Email Signature in Outreach
When you decide to update your email signature, it's a great chance to show a professional image. But, there are some common mistakes you might make. Let’s go through them together so you can avoid these problems and create a strong signature.
1. Too Much Information
One big mistake is adding too much information in your email signature. You want to share key details, but adding your job title, phone number, social media links, and a quote can be too much. Keep it simple and stick to the basics.
Include: Your name, position, company name, and email address.
Avoid: Long lists of social media links or more than one phone number.
2. Not Optimized for Mobile
Many people read emails on their phones. If your email signature doesn’t look good on mobile, it might seem messy or unprofessional. Make sure your signature adjusts to different screen sizes.
Tip: Use a responsive design that works on phones and computers.
3. Broken Links
Sometimes we forget to check if the links in our signature work. If you include links to your website or social media, make sure they take the reader to the correct place. A broken link can create a frustrating experience for the reader.
Reminder: Test all links before finishing your signature.
4. Unprofessional Fonts or Colors
The style of your signature shows your level of professionalism. Avoid using fancy fonts or bright colors that can be distracting. Stick to simple fonts like Arial or Times New Roman, and use colors that match your brand.
Tip: Keep the font size between 10 and 12 points so it's easy to read.
5. Not Updating Regularly
It’s easy to forget to update your email signature. If you change your job title, company, or contact information, make sure your signature is up to date.
Tip: Set a reminder to review your signature every few months.
When Does It Make Sense to Use a Rich Text, HTML or an Image Signature?
Here’s a quick guide on when to use a Rich Text ,HTML and image signature:
By avoiding these mistakes, your email signature will make a good impression and help your outreach efforts. Your email signature is often the last thing someone sees, so make it stand out!
And while you're improving your signature, let Sendsure take care of the bigger issue: Outreach email deliverability.
Here’s how you can improve your Outreach email deliverability and start seeing better results.
Here’s How You Can Improve Your Outreach.io Email Deliverability
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On top of that, SendSure is the only solution that supports domain rotation within Outreach.io and SalesLoft.
The software aims to make sure that atleast 95% of your emails land in the inbox and you can protect your primary domain from any spam complaints.
Why This Matters for Outreach Users
If you're new to Outreach, you might already be facing some issues with your emails landing in spam folders.
This is a common problem for Outreach users.
Sendsure help’s you to solve these email deliverability issues by improving how your emails are sent.
Download Email Deliverability Guide
A Simple Two-Step Solution:
- Domain Rotation: By sending emails from multiple domains, Sendsure minimizes the risk of spam filters affecting your primary domain's reputation.
- Email Verification: Sendsure's top-notch email verification ensures your emails reach real, valid inboxes. This lowers your bounce rate and boosts your sender reputation, making sure your emails are seen and read.
If you're struggling with low open rates and deliverability problems in your Outreach.io,.
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Conclusion
Updating your email signature is a great first step in boosting your professional image, but for Outreach users, the bigger challenge is making sure your emails land in the right inboxes. Improving deliverability is the key to unlocking better results.
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